1140.025.00 CHANGE NOTICES

EUs are notified of the result of all reported changes.

If there is no change in benefits or eligibility as the result of a reported change, the EU is notified of such with a benefit adjustment notice.

If the change results in an increase in benefits, the EU is sent a benefit adjustment notice notifying it of the amount of the increase and the effective date of the increase along with a change report form to use to report future changes.

1140.025.05 Advance Notice of Adverse Action

If the EU reports a change which will result in ineligibility or a decreased allotment and the change is to be acted on, a notice of adverse action is sent to the EU within ten days of the date of the reported change.

The EU is given ten calendar days advance notice of adverse action. The ten calendar days begin with the day after the mailing of the notice and end on the 10th day. If a hearing is not requested, action is taken on the 11th calendar day. If the 10th day falls on a weekend or holiday, the notice will expire on the next working day and the 11th day is the date entered on the notice.

The case is closed effective the month following the month the notice of adverse action expires. Do not enter the closing transaction until the day before or the day of the benefit availability date to ensure the EU receives benefits in the last month of entitlement.

1140.025.10.05 Exemptions to Notice of Adverse Action

An advance notice of adverse action is not needed in the following situations:

• The EU's allotment varies from month-to-month within the certification to take into account changes anticipated at the time of certification and the household was notified at the time of certification.
• The EU applied for IM benefits and food stamp benefits at the same time, was approved for food stamp benefits pending approval of the IM grant and was notified at the time of certification that food stamp benefits would be reduced upon approval of the IM grant.
• Postponed verification is received from a EU certified on an expedited basis that changes the benefit amount and the household was notified at the time of certification that benefits would be adjusted without prior notice.
• Recoupment of a claim is initiated against an EU who previously received a notice of adverse action with respect to the claim.
• Mail sent to the EU's address is returned by the post office indicating no known forwarding address.
• The EU voluntarily requests, in writing or in the presence of a caseworker, that its participation be terminated. If the EU does not provide a written request, send the EU a letter confirming the voluntary withdrawal.
• An EU member is disqualified for Intentional Program Violation.
• When recoupment of benefits is initiated.
• Notification has been received from a reliable source that the EU is not or will not be residing in the state. Close the case effective for the following month allowing the EU to receive full months benefit in its new state of residence.